Accounts Receivable and Accounts Payable Services

Profit is earned when you invoice, but cash arrives only when customers pay. AccoTiva manages the day-to-day work of receivables and payables so you know who owes you, what you owe, and when cash will actually move.

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Problems we solve

• Invoices go out late or inconsistently, delaying payment.
• Customer payments are not matched to invoices, leaving inaccurate open balances.
• Nobody follows up on overdue invoices until cash is already short.
• Bills are paid late, paid twice, or paid early when cash is needed elsewhere.
• Aging reports are cluttered with old items that are no longer valid.

What’s included

Invoicing support

Preparation or review of customer invoices from your approved data, using your templates and terms.

Payment matching

Application of customer receipts to the correct invoices, including partial payments and processor deposits.

Collections reminders

Scheduled reminders and a weekly overdue list so you can decide who needs a personal follow-up.

Bill entry and approval

Capture of supplier bills with source documents attached, coded and routed for your approval.

Payment scheduling

A suggested payment run based on due dates and available cash. You approve and release every payment.

Aging reports

Clean accounts receivable and accounts payable aging reports each month.

Benefits for your business

• Shorter time between invoicing and getting paid.
• Fewer missed or duplicate supplier payments.
• A clear weekly picture of cash coming in and going out.
• Accurate customer and vendor balances.

Who this service is for

Service firms, agencies, wholesalers, contractors and other businesses that invoice customers on terms or manage a steady volume of supplier bills.

How we work

1. Free consultation. A 30-minute call about your business, software and goals.
2. Fixed-fee proposal. A written scope and price, usually within 48 hours.
3. Onboarding. Secure access to your accounting software, banks and apps, plus any cleanup needed.
4. Ongoing delivery. Work completed on a set schedule, with reports and a bookkeeper you can reach.

Frequently asked questions

Do you send payments on our behalf?

No. You keep control of your bank accounts. We prepare and schedule payments for your review, and you or an authorised team member release them.

Will you contact our customers?

Only if you want us to. Many clients prefer automated reminders from their accounting software plus a weekly overdue list they act on themselves.

Which tools do you use?

We work within QuickBooks Online or Xero and commonly used apps such as Bill, Dext and Hubdoc.

Can this be added to monthly bookkeeping?

Yes. AR and AP support is often combined with monthly bookkeeping and priced according to transaction volume.

Related services and resources

• AR aging report explained
• Overdue Invoice & Cash Gap Simulator
• Cash flow forecasting
• Monthly bookkeeping

AccoTiva provides bookkeeping and accounting support. We do not prepare tax returns or process payroll; we work alongside your CPA or tax advisor.