Restaurant Bookkeeping Services for US Businesses
AccoTiva provides restaurant accounting and bookkeeping for cafes, quick-service restaurants, full-service operators, and multi-location food businesses across the United States. We reconcile POS sales, delivery-platform payouts, card processors, cash, payroll and supplier costs so you can see profit, prime cost and cash position without waiting until year-end.
Restaurant bookkeeping built around operating decisions
A restaurant can be busy and still lose money. Daily sales alone do not show whether food waste, labor scheduling, delivery commissions or payment fees are eroding margin. Our restaurant accounting service connects the operational data in your POS and payroll systems with reconciled financial accounts, giving owners a reliable view of what is working and where costs need attention.
What our restaurant accounting service includes
- Daily or weekly sales-summary review and monthly bookkeeping
- POS, card processor, cash and bank reconciliation
- Delivery-platform payout and commission reconciliation
- Food, beverage and packaging cost classification
- Payroll journals, employer taxes and tip or gratuity support
- Accounts payable and supplier-balance review
- Prime cost, gross margin and labor percentage reporting
- Location or department tracking for multi-site operators
- Monthly profit and loss, balance sheet and cash commentary
- Tax-ready workpapers for your accountant or tax adviser
POS and delivery-platform reconciliation
Toast, Square, Clover, Lightspeed and other POS systems report gross sales, discounts, voids, tips, service charges, tax and payment types. The bank receives net deposits after timing differences and fees. We map these components and reconcile the clearing accounts so card and delivery payouts do not distort revenue. Uber Eats, DoorDash, Deliveroo and similar platforms can also be separated into gross sales, commissions, promotions and refunds.
Prime cost and weekly performance visibility
Prime cost combines food and beverage cost with total labor cost. It is one of the clearest indicators of restaurant performance, but only when purchases, inventory and payroll are recorded consistently. We help build a repeatable calculation and can report food cost percentage, labor percentage, average sales trends and cash obligations alongside the monthly accounts. For operators who need faster visibility, weekly KPI reporting can be added to the engagement.
Payroll, tips and labor costs
Restaurant payroll often includes hourly staff, salaried managers, overtime, employer taxes, benefits and tips or gratuities. We record payroll summaries accurately and reconcile payroll withdrawals to the ledger. Payroll processing, tip allocation and jurisdiction-specific filings are included only where agreed; otherwise, we coordinate the accounting entries with your payroll provider.
Our monthly restaurant close
- Collect. We gather POS, bank, card, delivery, payroll and supplier information.
- Reconcile. Sales and payout clearing accounts are matched to deposits.
- Review. Unusual voids, refunds, cash differences and coding questions are flagged.
- Report. We close the books and deliver a clear P&L, balance sheet and KPI commentary.
- Improve. Trends are compared over time so decisions are based on evidence.
Frequently asked questions
Can you work with more than one restaurant location?
Yes. We can use classes, locations or separate entities to produce both consolidated and site-level reporting, depending on your accounting system and legal structure.
Do you reconcile cash sales?
Yes, when reliable till, deposit and cash-count records are available. We compare expected cash to deposits and record differences clearly rather than forcing the account to balance.
Can you help if prior months are unreconciled?
Yes. We can scope a catch-up and clean-up project before moving to a stable monthly process.
Which accounting software do you support?
We support QuickBooks Online and Xero and can work with common restaurant POS, payroll and payment systems.
Know your restaurant numbers before they become problems
Clean restaurant books make pricing, staffing and purchasing decisions easier. Book a free consultation to discuss your locations, systems and reporting needs.