E-commerce Accounting for US Online Sellers
AccoTiva provides specialist e-commerce accounting and bookkeeping for Shopify, Amazon, Etsy, WooCommerce, and multi-channel sellers across the United States. We turn settlement reports, marketplace fees, refunds, US sales tax data, inventory movements, and processor deposits into clean monthly accounts you can use to manage the business.
E-commerce accounting that matches how you sell
Online sales rarely arrive in your bank as one simple transaction. Marketplaces deduct fees, processors combine orders into payouts, refunds may settle in a different period, and tax can vary by product or customer location. Recording only the net bank deposit understates revenue and hides selling costs. We reconcile each payout back to the platform report so gross sales, discounts, refunds, fees and taxes are recorded in the correct accounts.
What our e-commerce accounting service includes
- Monthly transaction categorization and bank reconciliation
- Shopify, Amazon and payment-processor payout reconciliation
- Gross sales, refunds, discounts, fees and tax mapping
- Stripe, PayPal, Shopify Payments and Amazon settlement clearing
- Inventory and cost-of-goods-sold support
- Multi-currency and cross-border transaction review
- Accounts payable, accounts receivable and cash-flow visibility
- Monthly profit and loss, balance sheet and management commentary
- Tax-ready workpapers for your CPA, tax adviser or year-end accountant
Platforms and accounting systems we support
We work with Shopify, Amazon Seller Central, Etsy, eBay and WooCommerce, together with Stripe, PayPal, Square and other payment processors. Your books can be maintained in QuickBooks Online or Xero, with a practical app stack selected for your transaction volume. Where appropriate, summary tools such as A2X can keep the ledger accurate without importing thousands of individual order lines.
How monthly e-commerce reconciliation works
- Connect the source data. We review your stores, marketplaces, banks, cards and payment processors.
- Map the flow of funds. Sales, refunds, fees, tax and chargebacks are assigned to clear accounts.
- Reconcile every payout. Platform settlements are matched to bank deposits and unexplained differences are investigated.
- Review inventory and COGS. We align inventory information with the method agreed for your business.
- Close and report. You receive reconciled accounts and a plain-English summary of revenue, gross margin, fees and cash movement.
US sales-tax-ready records
US sellers need records that separate taxable, exempt, and marketplace-facilitated sales correctly by channel and state. We organize and reconcile the underlying sales data so your sales-tax filings can be prepared from reliable records. Nexus analysis, registrations, return preparation, and filing are included only when specifically agreed; otherwise, we provide a clean support package to your CPA or sales-tax professional.
Who this service is for
Our e-commerce accounting service is designed for founder-led stores, Amazon FBA sellers, direct-to-consumer brands, subscription businesses and multi-channel retailers that have outgrown spreadsheet bookkeeping. It is especially useful when processor deposits do not match reported sales, inventory margins are unclear, or month-end reports arrive too late to guide decisions.
Frequently asked questions
Do you record every online order in QuickBooks or Xero?
Usually not. For higher-volume stores, we record accurate settlement summaries instead of importing every order. This keeps the ledger manageable while preserving the detail in your sales platform.
Can you clean up historical Shopify or Amazon bookkeeping?
Yes. Our catch-up bookkeeping service can rebuild prior periods, reconcile old payouts and clear unexplained processor balances before ongoing monthly work begins.
Can you help with inventory and cost of goods sold?
Yes. We can maintain or review an agreed inventory and COGS process using your platform, inventory system or periodic stock information. The right method depends on volume, product complexity and the records available.
How quickly will I receive monthly reports?
Timing is agreed during onboarding and depends on when source documents are available. Our goal is a consistent monthly close with questions raised early, not at tax time.
Get clear numbers from every sales channel
If your store dashboard, processor deposits and accounting reports tell different stories, we can bring them together. Book a free consultation to discuss your platforms, current bookkeeping and the reporting you need.